Title: Grants Administrator
Location: Waltham, MA
Entasis Therapeutics is a clinical-stage biopharmaceutical company focused on the discovery, development and commercialization of novel antibacterial products to treat serious infections caused by multidrug-resistant Gram-negative bacteria. Entasis’ targeted-design platform has produced a pipeline of product candidates, including SUL-DUR (targeting A. baumannii infections) being evaluated in Phase 3 clinical trials, zoliflodacin (targeting Neisseria gonorrhoeae) being evaluated in Phase 3 clinical trials, and ETX0282CPDP (targeting Enterobacteriaceae infections). Entasis is also using its platform to develop a novel class of antibiotics, non-β-lactam inhibitors of the penicillin-binding proteins (NBPs) (targeting Gram-negative infections).
In this newly created role, the Grants Administrator will be responsible for the assembly of technical reports to sponsors, compliance, subcontract management, budget oversight and maintenance and daily administrative and operational requirements of assigned contracts/grants. The Grants Administrator will ensure that all cross disciplinary (technical, legal and financial) reporting requirements are met.
- Coordinates timing of meetings with Grant agencies, builds agendas and compiles action items and minutes in timely fashion
- Schedule and coordinate all monthly and quarterly grant review meetings including NIH contract and CARB-X grants
- Utilizes technical data provided by teams and PI completes monthly and quarterly reports to be submitted as required by funding agencies
- Understands Statement of Work and Milestone requirements for portfolio of grants/contracts and with input from teams communicates progress towards these in clear and timely fashion
- Coordinate, monitor and validate compliance with all procurement and contract requirements of NIH grant
- Assists in the development of a Company-wide FAR compliance program to meet the notification/training/documentation requirements of the FAR
- Policies/training consistent with FAR requirements
- Contract management
- Manages subcontract engagement/compliance with FAR
- Interacts extensively with Research team to ensure compliance with all company, government (NIH) and funding agency policies
- Submitting POs for all project related expenses to ensure adequate documentation related to bids/justifications and contracts are completed
- Advise/Manage regarding the allowability of costs to be charged to a grant; work with Research Finance to resolve complex accounting issues
- Prepares justification and manages documentation for valid single source vendors
- Collects documentation from subcontractors needed to ensure compliance with flow down requirements
- Using subcontractor checklist, ensures all subcontractor documentation/information is timely submitted to CO for approval
- Create monthly/annual budget reports along with Finance, required by funding agencies in a timely fashion to be included in monthly meetings with the agency
- Provide regular updates to Company on performance to budget and timelines by program
- Responsible for ensuring BOTH financial/technical reporting requirements are met/submitted
- Obtains information from subcontractors needed to support invoices to government for CARB-X and NIH
- Minimum degree: BS/BA
- 3 – 5 years of grant coordination experience required
- Demonstrated research administration experience with pre and post award emphasis
- Working knowledge of NIH and other federal, state and foundation regulations and requirements
- Demonstrated proficiency in Microsoft Office, Word, Excel, Project and other applications as needed
- Demonstrated ability to be organized and flexible in an environment which requires continuous monitoring of priorities
- Exceptional attention to detail and confidentiality
- Highly goal oriented, self-motivated, and ability to work independently as well as in coordination with team.
- Program management/coordination skills
- Must demonstrate strong organizational, administrative, time management, and communication (both verbal and written) skills.
- Requires excellent interpersonal and management skills, with facility to interact professionally at all levels and plan and initiate new activities.